Administrative assistants usually manage calendars, meaning they organize and schedule all meetings, appointments, and travel arrangements. Duties will include general administrative support duties as well as these receptionist-type duties. A secretary who specializes in an industry, such as a medical or legal secretary, may command a much higher salary. The maximum number of errors allowed in a dictation sample equals 10 percent of the required dictation speed (80 words per minute or 120 words per minute) multiplied by the number of minutes in the sample. Reporting Stenographer, GS-5/6: 120 words per minute dictation speed3, Shorthand Reporter and Closed Microphone Reporter, GS-6: 160 words per minute dictation speed3, Shorthand Reporter and Closed Microphone Reporter, GS-7 and above: 175 words per minute dictation speed3. For example, a position classified as Secretary (Stenography), GS-318-5, may require either 80 or 120 words per minute dictation speed depending upon the level of difficulty of the stenographic duties. Selective factors must represent knowledge, skills, or abilities that are essential for successful job performance and cannot reasonably be acquired on the job during the period of orientation/training customary for the position being filled. Since knowledge of that software may be desirable, such knowledge could be appropriately used as a quality ranking factor. All Rights Reserved. You should know about both programs as an administrative assistant. Shorthand Reporter and Closed Microphone Reporter, GS-7 and above: Experience as a court reporter, or hearing reporter, or in other positions in which the primary duty was to make verbatim records of proceedings. Successfully completed post-high school education is qualifying for grades GS-3 through GS-5. These cookies give you access to a customized experience of our products. Last Updated on 04 Nov '22. They have to be sleek and professional. Material recording clerks track product information in order to keep businesses and supply chains on schedule. Where specific course requirements are not indicated in paragraph A, the number of semester hours required to constitute a major field of study is the amount specified by the college or university attended. Creating a list of those skills would need an Excel spreadsheet with enough rows to crash your office computer. Improve your career with expert tips and strategies. Courses in using computer applications, such as word processing and spreadsheet software, may be helpful for those who arent already familiar with them. Seeking the executive assistant position at Hill Group to remove administrative barriers and increase office productivity exponentially. Below, we answer some common questions and provide additional detail on what administrative job duties are all about. But how is it that administrative support positions can increase office productivity so drastically? of the Interior) Series, 1801Surveying Technical Series, 817, Tax Examining Series, 592Tax Law Specialist Series, 987Tax Specialist Series, 526Technical Information Services Series, 1412Technical Writing and Editing Series, 1083Telecommunications Series, 391Telecommunications Processing Series, 390Telephone Operating Series, 382Textile Technology Series, 1384Theater Specialist Series, 1054Therapeutic Radiologic Technologist Series, 648Toxicology Series, 415, Trade Specialist Series, 1140Traffic Management Series, 2130Training Instruction Series, 1712Transportation Clerk and Assistant Series, 2102Transportation Industry Analysis Series, 2110Transportation Operations Series, 2150Transportation Specialist Series, 2101Transportation Student Trainee Series, 2199Treasury Enforcement Agent / (Dept. The following standards apply to white collar positions. Before sharing sensitive Therefore, the applicant meets only 50 percent of the total requirement and is not qualified for the position. Office hours 6 months commitment! (p) in the "Policies and Instructions" for guidance on crediting experience for positions with different lines of progression. As an administrative assistant, youll be juggling multiple projects, deadlines, lines of communication, and priorities. Calendar management. Also, inservice applicants for promotion to positions that have a higher proficiency requirement than the position previously held must demonstrate the higher level of proficiency. (When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used.). This is where the majority of the administrative job titles fall into, including administrative assistant, coordinator, manager, executive assistant, legal secretaries, human resources administrators, and more. How to write an administrative assistant resume objective. Federal government websites often end in .gov or .mil. You may need to remind a higher-up executive about proper protocols or a customer about a certain process. Instead, tailor your resume to specific jobs by finding the administrative skills mentioned in the job description and weave them naturally into your resume. Personalization cookies are also used to deliver content, including ads, relevant to your interests on our Site and third-party sites based on how you interact with our advertisements or content as well as track the content you access (including video viewing). Improve your CV with help from expert guides. The duties described below apply to administrative assistants in different environments including sales, marketing, medical, legal and human resources. Information Clerk. Caitlin holds a degree in English from Saint Josephs University in Philadelphia, PA. Curriculum Vitae (CV) Examples, Samples, And Format, How To Calculate Debt To Asset Ratio (With Examples), How To Write A Cover Letter Body (With Examples), Good Weaknesses For A Job Interview (With Example Answers), Topics: Get The Job, Interview, Interview Questions. The duties of a secretary or administrative assistant vary by industry or employer, but some tasks are common to many work settings. Typical level of education that most workers need to enter this occupation. Because administration is an extremely broad termit means any process or activity that relates to running a business. All of those openings are expected to result from the need to replace workers who transfer to other occupations or exit the labor force, such as to retire. The applicant would qualify for GS-5, since the 60 semester hours (the equivalent of 2 years of undergraduate education, or 50 percent of the total requirement) were supplemented by 2 additional years of appropriate experience that provided the remaining 50 percent of the total required education and experience. Screened 25+ phone calls a day, resolving problems and directing calls to the appropriate departments. This can sometimes be tricky, especially if you are working with a very busy executive. When is the best time for an interview? For more information, please visit our Cookies Policy and Privacy Policy. How To Write A Conclusion For A Research Paper. The E-commerce Executive is responsible for the growth of the e-commerce business channels by enhancing the customer experience, executing customer order fulfilment and maintaining CULINA PTE. GS-099 General Student TraineeGS-199 Social Science Student TraineeGS-299 Personnel Management Student TraineeGS-399 Administration and Office Support Student TraineeGS-499 Biological Science Student TraineeGS-599 Financial Management Student TraineeGS-699 Medical and Health Student TraineeGS-799 Veterinary Student TraineeGS-899 Engineering and Architecture Student TraineeGS-999 Legal Occupations Student TraineeGS-1099 Information and Arts Student TraineeGS-1199 Business and Industry Student Trainee, GS-1299 Copyright and Patent Student Trainee GS-1399 Physical Science Student TraineeGS-1499 Library and Archives Student TraineeGS-1599 Mathematics and Statistics Student TraineeGS-1699 Equipment and Facilities Management Student TraineeGS-1799 Education Student TraineeGS-1899 Investigation Student TraineeGS-1999 Quality Inspection Student TraineeGS-2099 Supply Student TraineeGS-2199 Transportation Student TraineeGS-2299 Information Technology Management Student Trainee. GS-006 Correctional Institution Administration*GS-011 Bond Sales Promotion*GS-017 Explosives SafetyGS-018 Safety and Occupational Health Management*GS-023 Outdoor Recreation Planning*GS-028 Environmental Protection SpecialistGS-030 Sports Specialist*GS-062 Clothing Design*GS-080 Security AdministrationGS-089 Emergency Management SeriesGS-105 Social Insurance AdministrationGS-106 Unemployment Insurance*GS-107 Health Insurance AdministrationGS-132 IntelligenceGS-136 International CooperationGS-142 Workforce DevelopmentGS-160 Civil Rights AnalysisGS-188 Recreation Specialist*GS-201 Human Resources ManagementGS-244 Labor Management Relations Examining*GS-260 Equal Employment OpportunityGS-301 Miscellaneous Administration and ProgramGS-334 Computer Specialist* (Replaced by GS-2210) GS-0306, Government Information Series GS-0308 Records and Information ManagementGS-340 Program ManagementGS-341 Administrative OfficerGS-343 Management and Program AnalysisGS-346 Logistics ManagementGS-360 Equal Opportunity ComplianceGS-362 Electric Accounting Machine Project PlanningGS-391 Telecommunications*GS-501 Financial Administration and ProgramGS-505 Financial Management*GS-526 Tax Specialist*GS-560 Budget AnalysisGS-570 Financial Institution Examining*GS-669 Medical Records Administration*GS-670 Health System Administration*GS-671 Health System Specialist*GS-672 Prosthetic RepresentativeGS-673 Hospital Housekeeping Management*GS-685 Public Health Program Specialist*GS-828 Construction Analyst*GS-901 General Legal and Kindred AdministrationGS-920 Estate Tax ExaminingGS-930 Hearings and AppealsGS-950 Paralegal SpecialistGS-958 Pension Law Specialist*GS-965 Land Law Examining*GS-967 Passport and Visa Examining*GS-991 Workers' Compensation Claims ExaminingGS-993 Railroad Retirement Claims ExaminingGS-996 Veterans Claims ExaminingGS-1001 General Arts and Information*GS-1008 Interior Design*GS-1010 Exhibits Specialist*GS-1020 Illustrating*GS-1035 Public AffairsGS-1040 Language Specialist*GS-1051 Music Specialist*GS-1054 Theater Specialist*GS-1056 Art Specialist*GS-1071 Audiovisual Production*GS-1082 Writing and Editing, GS-1083 Technical Writing and Editing*GS-1084 Visual Information*GS-1101 General Business and Industry*GS-1103 Industrial Property Management*GS-1104 Property DisposalGS 1109 Grants ManagementGS-1130 Public Utilities SpecialistGS-1140 Trade Specialist*GS-1144 Commissary Store Management*GS-1145 Agricultural Program Specialist*GS-1146 Agricultural Marketing*GS-1147 Agricultural Market ReportingGS-1150 Industrial Specialist*GS-1160 Financial Analysis*GS-1161 Crop Insurance Administration*GS-1162 Crop Insurance Underwriting*GS-1163 Insurance Examining*GS-1165 Loan Specialist*GS-1169 Internal Revenue Officer*GS-1170 RealtyGS-1171 AppraisingGS-1173 Housing ManagementGS-1176 Building ManagementGS-1361 Navigational Information*GS-1397 Document Analysis*GS-1421 Archives SpecialistGS-1601 Equipment, Facilities, and ServicesGS-1630 Cemetery AdministrationGS-1640 Facility Management*GS-1654 Printing Management*GS-1658 Laundry Operations ServicesGS-1667 Food ServicesGS-1670 Equipment Specialist*GS-1702 Education and Training TechnicianGS-1712 Training Instruction*GS-1715 Vocational Rehabilitation*GS-1801 General Inspection, Investigation, Enforcement, and Compliance Series*GS-1805 Investigative Analysis SeriesGS-1810 General InvestigationGS-1811 Criminal Investigation*GS-1849 Wage and Hour Investigation Series*GS-1850 Agricultural Warehouse Inspection Series *GS-1860 Equal Opportunity InvestigationGS-1889 Import Compliance Series*GS-1894 Customs Entry and Liquidating*GS-1910 Quality Assurance*GS-1980 Agricultural Commodity Grading*GS-2001 General SupplyGS-2003 Supply Program ManagementGS-2010 Inventory ManagementGS-2030 Distribution Facilities and Storage ManagementGS-2032 PackagingGS-2050 Supply CatalogingGS-2101 Transportation Specialist*GS-2110 Transportation Industry Analysis*GS-2123 Motor Carrier Safety*GS-2125 Highway Safety*GS-2130 Traffic Management*GS-2150 Transportation Operations*GS-2161 Marine Cargo*. You may be the first person a client would see, and youll want to be sure you are friendly and engaging. Although general office clerks are employed in nearly every industry, many work in schools, healthcare facilities, and government offices. Last Updated on 04 Nov '22. Description Salary: up to $18per hour Base qualification and experience Part-time $14/ hour Full time $800/week Duration: Part-Time - 3 days per we R&R MARKETINGR&R MARKETING In addition to meeting the experience requirements, applicants for these positions must show possession of the following skills with equipment appropriate to the specific position. As mentioned above, communication skills are one of the most important skills you need to have as an administrative assistant. General office clerks perform many clerical tasks that require attention to detail, such as preparing bills. Collaborated with 30+ outside vendors to maintain and service office equipment, replacing equipment as needed. For research positions, completion of all requirements for a master's or equivalent graduate degree. LTD. They typically record financial information, arrange for payments, and receive payments. A list of the occupational series covered by this qualification standard is provided below. Selective factors must represent knowledge, skills, or abilities that are essential for successful job performance and cannot reasonably be acquired on the job during the period of orientation/training customary for the position being filled. Managed the schedules of 5+ rooms by coordinating meetings and events. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. Administrative Skills: Definition & 50+ Examples for a Resume, See 20+ resume templates and create your resume here, Administrative Assistant Job Description for a Resume, Entry Level Administrative Assistant Resume Sample, The difference between soft skills and hard skills, Best Online Resume Builder Apps 2022 [Free & Paid Features], Best Resume Templates for 2022 (14+ Top Picks to Download), 400+ Free Resume Templates to Download in PDF/Doc, Computer software (MS Office, ERP, Quickbooks, spreadsheets). They should be courteous and prompt with their responses. Last Modified Date: The Role of Managers in Health Care. The lowest 10 percent earn less than $22,930. One full year of graduate education meets the requirements for GS-7. The administrative job is a broad category with a variety of different titles. Bill and Account Collectors. Why? of the Interior) Series, 1801, Technical Information Services Series, 1412, Technical Writing and Editing Series, 1083, Telecommunications Processing Series, 390, Therapeutic Radiologic Technologist Series, 648, Transportation Clerk and Assistant Series, 2102, Transportation Industry Analysis Series, 2110, Transportation Student Trainee Series, 2199, Treasury Enforcement Agent / (Dept. LTD. LTD. ORIENTAL AVIATION INTERNATIONAL PTE. Why it's spe BURGER KINGBURGER KING Completely free resume templates in varied styles and designs for 2022. This might include things like office management, phone management, email or calendar management, client interaction, clerical work, and more. The Company manages The Plattering Co and Sage & Gifts brands. Last Updated on 04 Nov '22. Which administrative skill do you think is most important? Such courses may have been obtained through a variety of programs such as those offered by technical schools and military training programs.

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